Volunteers: Difference between revisions

Revision as of 11:27, 12 May 2008

MAY 15

Time	Responsibilities	Location	Sign Up
7-8 AM	Moving materials and boxes to Austin, putting up signs, set up	Austin Hall	insert name
7:30 AM	Timeline Setup (3)	Austin Rotunda
7:30 AM	Website foamcore board setup	Austin Rotunda
8 AM	Ames Setup (Reserved seats, press, etc)	Ames Courtroom
8 AM	Ames Traffic Management	Ames Courtroom
8-10 AM	Registration Desk (4-6 people)	Austin Rotunda
9:30-11:00 AM	Mic Runners (2)	Ames Courtroom
11:30-1:00 PM	Mic Runners (2)	Ames Courtroom
10-12 PM	Registration Desk (1-2)	Austin Rotunda
12-2 PM	Registration Desk (1)	Austin Rotunda
1-2:00 PM	Directing participants to lunch and back	Austin Hall/Pound Hall	All Hands
2-4 PM	Registration Desk (1)	Austin Rotunda
2-4 PM	Mic Runners (2)	Ames Courtroom
4-6 PM	Mic Runners (2)	Ames Courtroom
4-6 PM	Registration Desk (1)	Austin Rotunda
5 PM	Reception Setup	Robes Gray
6 PM	Breakdown and materials cleanup	Austin Rotunda
6-6:30 PM	Reception traffic management	Austin Hall/Pound Hall	All Hands
6 PM	Rock Band Facilitator	John Chipman Gray Room
6 PM	Music Facilitator	Robes Gray

MAY 16

Time	Responsibilities	Location	Sign Up
7-8 AM	Moving materials and boxes to Austin, putting up signs, set up	Austin Hall	insert name
8 AM	Ames Setup (Reserved seats, press, etc)	Ames Courtroom
8 AM	Ames Traffic Management	Ames Courtroom
9 AM	Sign Managers for breakout rooms (2)	Various
8-9:30 AM	Registration Desk (4-6 people)	Austin Rotunda
9:30 AM	Traffic management to Openness Sessions	Ames/Austin Rotunda
10-12 PM	Registration Desk (1)	Austin Rotunda
10:45 AM	Self organizing / session organization assistance	Austin Rotunda
11:15 AM	Traffic management to breakout sessions	Austin Rotunda	All Hands
11:15 AM	Classroom check / assistance	Various
12-2 PM	Registration Desk (1)	Austin Rotunda
12:30-1:45 PM	Direct people to lunch	Various locations, to Pound hall
1:45 PM	Direction to breakout sessions	Various
1:45 PM	Classroom check / assistance	Various
2-4 PM	Registration Desk (1)	Austin Rotunda
3:00 PM	Classroom check / assistance	Various
4-6 PM	Registration Desk (1)	Austin Rotunda
5:30 PM	Breakdown	Austin Rotunda
5:30 PM	Final questions, direct ticket holders to the charles	Austin Rotunda
6:00 PM	Materials transfer, Berkman awards	Berkman to Charles
7:00 PM	Greeters / front table	Charles Hotel 3rd Floor
7:00 PM	Music Facilitator	Ballroom
7:30 PM	Slideshow facilitator	Ballroom

All Day Volunteers

Photographer(s)
Media people
- MAY 15: First camera, secondary camera, webcast
- MAY 16: Roving cameras, camera starters
Youtube Room director
Timeline manager/encourager ?
delicious/flickr tags/collection
twitter
Note takers? Livebloggers?

MAY 17

@@ Line 18: / Line 18: @@
 |8-10 AM  || Registration Desk (4-6 people) || Austin Rotunda ||
 |-
-|9:30-1:00 PM || Mic Runners (4) || Ames Courtroom ||
+|9:30-11:00 AM || Mic Runners (2) || Ames Courtroom ||
+|-
+|11:30-1:00 PM || Mic Runners (2) || Ames Courtroom ||
 |-
 |10-12 PM  || Registration Desk (1-2) || Austin Rotunda   ||
@@ Line 28: / Line 30: @@
 |2-4 PM  || Registration Desk (1) || Austin Rotunda ||
 |-
-|2-6 PM || Mic Runners (4) || Ames Courtroom ||
+|2-4 PM || Mic Runners (2) || Ames Courtroom ||
+|-
+|4-6 PM || Mic Runners (2) || Ames Courtroom ||
 |-
 |4-6 PM  ||  Registration Desk (1) || Austin Rotunda  ||